Calix Inc.

Recruiting Scheduler

US-CA-San Jose | US-CA-Petaluma
Job ID
Position Type
Contract Part-Time


Calix is the largest communications equipment supplier focused solely on access and is a leading global provider of broadband communications access systems and software. The Calix Unified Access portfolio allows service providers to connect to their residential and business subscribers and deploy virtually any service over fiber- and copper-based network architectures. With more than 900 customers – whose networks serve over 50 million subscriber lines in total – Calix is at the forefront of enabling the innovative ways that communications service providers deliver advanced broadband services and value to their customers. NYSE: CALX


As the Recruiting Scheduler you will be responsible for scheduling interviews for the recruiting function, serve as the liaison between candidates and the recruiter or hiring manager and ensure a positive recruiting experience is delivered. This includes everything from scheduling and coordinating in-person interviews, managing interview schedules, and tracking information as needed. The ideal candidate will join a recruiting team that values people and delivering a high level of service, and must be of like-attitude. This is a pivotal role for the right individual who is interested in HR or staffing, and is fearless about engaging with and talking to a diverse audience as it relates to recruiting.


  • Coordinate and schedule the various phases of the interview process (phone screens, and on site interviews)
  • Confirm interview dates and details with candidates and the interview team via email and/or phone
  • Ensure a positive candidate experience throughout the interview process
  • Make travel arrangements (domestic and international)
  • Perform various administrative tasks that support the recruitment function and the SVP, Talent & Culture


  • Minimum:  Associate's degree and two years of administrative (or equivalent) experience 
  • Proficiency with MS Office (Excel, Word, Outlook, etc.)
  • A minimum of one year of HR or staffing-related experience as well as providing administrative support, preferably in a high-tech industry. Previous experience using an applicant tracking system a plus.
  • Must be highly internet and computer savvy, and a quick learner.
  • Possess exceptional customer service skills, and excellent communication and interpersonal skills
  • Must be highly organized, detail-oriented, and have the ability to multi-task.
  • Previous experience providing administrative support is highly desirable
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